Never Miss a
Critical Date
Our master calendar aggregates all supplier events - contract renewals, document expiries, risk reviews, QBRs - into one unified view with proactive reminders.
Task completion rate target
Calendar load (500 events)
Days advance reminder
Master Calendar
All supplier events aggregated from every module into one unified view
Expiry, renewal, action dates
Insurance, certificates, CRPs
Scheduled risk assessments
Quarterly business reviews
Planned works milestones
All assigned tasks
Calendar Views
Filtering Options
User-Specific Calendar
Each user gets their own personalised calendar showing only events where they are assigned or participating. No noise from tasks assigned to others.
Assigned tasks and meetings only
iCal feed for any calendar app
Move flexible items easily
Bi-directional sync available
External Calendar Integration
Export your My Supplier List calendar to:
Task Management
Track actions and ensure nothing falls through the cracks
Task Status Flow
Subtasks
Break complex tasks into smaller, trackable items with progress indicators
Dependencies
Task B can require Task A to be complete first - enforced automatically
Recurring Tasks
Set up repeating tasks - weekly, monthly, quarterly, or custom schedules
Automatic Task Creation
Tasks are automatically created from various platform activities:
Meeting Management
Schedule, document, and follow up on supplier meetings
Meeting Record
- Centralized Minutes:Keep all meeting notes attached to the supplier record
- Attendance Tracking:Record who attended from both sides
- Agenda Templates:Standardize QBR and review meeting structures
- Document Attachments:Link presentations and reports to the meeting
Action Items
- Instant Task Creation:Convert meeting actions directly into tracked tasks
- Assign Responsibilities:Allocate actions to internal or external users
- Follow-up Tracking:Automated reminders for agreed actions
- Carry-over:Easily move open items to the next meeting agenda
See It in Action
You manage compliance and contract deadlines for 150 suppliers across multiple categories. Insurance renewals, contract expiry dates, QBR schedules, compliance re-assessments, and regulatory filing deadlines are tracked in a combination of Outlook calendars, spreadsheets, and sticky notes. When two deadlines overlap for the same week, something gets missed. When a colleague is on leave, their deadlines are invisible to everyone else.
How It Works
The My Supplier List calendar provides a centralised view of every deadline, review date, and scheduled event across your entire supplier base. This is not a separate calendar you need to maintain. It is populated automatically from the data already in the platform.
Contract expiry dates, document renewal dates, QBR schedules, onboarding step deadlines, and compliance reassessment dates all appear on a single calendar view. You can filter by supplier, by category, by event type, or by team member, so you see exactly the deadlines that are relevant to your role.
Events can be created manually for meetings, site visits, or one-off reviews. Attendees are invited from your supplier contact directory, and RSVP tracking shows who has confirmed. For recurring events like monthly check-in calls or annual compliance reviews, the platform generates them automatically at the interval you set.
The calendar supports iCal feed export, so if you prefer to see supplier deadlines alongside your other commitments in Outlook or Google Calendar, you can subscribe to a live feed that stays in sync.
The real value is visibility. When everything is in one place, you can see that the week of 15 April has three contract renewals, two QBRs, and an insurance certificate expiry. That lets you plan your workload rather than reacting to surprises.
A single calendar view across all suppliers, contracts, compliance deadlines, and reviews means your team sees what is due and when, without maintaining separate tracking systems.
Why a Unified Supplier Calendar Matters
In most organisations, supplier deadlines are scattered across a patchwork of systems that were never designed to work together. Contract renewal dates sit in one spreadsheet, insurance certificate expiries in another, and QBR schedules live in someone's Outlook calendar. Regulatory filing deadlines might be tracked in a shared document that has not been updated since the last audit. The result is a fragmented picture where no single person can see every deadline that matters, and where the risk of missing something critical grows with every new supplier you add to your roster.
The financial consequences of missed deadlines are well documented. A contract that auto-renews because nobody actioned the notice period locks your organisation into terms that may no longer be competitive. Under the Procurement Act 2023, public sector bodies face additional scrutiny around contract management and transparency, making it essential that renewal dates and key milestones are tracked in an auditable system. In the private sector, a lapsed insurance certificate from a supplier working on your premises can leave your organisation exposed to significant liability. A missed compliance reassessment date can mean operating with a supplier whose risk profile has changed materially since they were last reviewed.
A unified calendar eliminates these gaps by drawing every deadline into a single, shared view. Rather than relying on individuals to maintain their own tracking systems, the platform aggregates events automatically from contracts, compliance documents, risk assessments, onboarding workflows, and performance reviews. When a new contract is created with an expiry date, it appears on the calendar without anyone having to remember to add it. When a compliance document is uploaded with a validity period, the expiry date is tracked automatically. This shift from manual tracking to automated aggregation is what prevents deadlines from falling through the cracks.
Who This Is For
Procurement managers use the calendar to maintain oversight of contract timelines across their entire supplier portfolio. They can see at a glance which contracts are approaching renewal, which suppliers have upcoming QBRs, and where workload is concentrated in a given week or month. This forward visibility supports better resource planning and ensures that renewal negotiations begin with enough lead time to explore alternatives rather than rushing to extend existing terms.
Compliance officers rely on the calendar to track document expiry dates, regulatory filing deadlines, and reassessment schedules. Under the Modern Slavery Act 2015, organisations must maintain records of supplier due diligence, and many compliance frameworks require periodic reassessment at defined intervals. The calendar provides a clear view of which suppliers are due for review, which certificates are about to lapse, and where compliance gaps are developing before they become audit findings.
Finance teams benefit from visibility into payment milestones, contract value review dates, and budget cycle deadlines tied to supplier agreements. When a contract includes staged payments or performance-linked fees, the calendar ensures these dates are visible to the people who need to action them, reducing late payments and the strained supplier relationships that follow.
How Reminders Work
The platform operates a multi-stage reminder system designed to give your team enough time to act before a deadline arrives. When a calendar event is created, whether manually or automatically from another module, you configure reminder intervals that match the urgency and complexity of the action required. A contract renewal with a 90-day notice period, for example, might trigger reminders at 120, 90, 60, and 30 days before expiry, giving the contract owner a clear sequence of escalating prompts.
Reminders are delivered through multiple channels. Email notifications are sent to the event owner and any additional stakeholders you designate, with a direct link back to the relevant record in the platform. Dashboard alerts appear on the user's home screen, grouped by urgency so that the most pressing deadlines are always visible. For events that are overdue or within their final reminder window, the platform surfaces them prominently with colour-coded urgency indicators so they cannot be overlooked during a busy day.
Critically, reminders are not limited to the person who created the event. If a team member is on annual leave or has left the organisation, the platform ensures that their pending deadlines remain visible to line managers and team leads. This continuity of oversight is what separates a proper deadline management system from a personal calendar entry that disappears when someone is away.
iCal and Integration
Many professionals prefer to see all their commitments in a single calendar application rather than switching between tools. The platform supports iCal feed export, which means your supplier deadlines can appear alongside your internal meetings, personal appointments, and other commitments in Microsoft Outlook, Google Calendar, or Apple Calendar. The feed is live, so when events are added or updated in the platform, the changes are reflected in your external calendar automatically without any manual re-export.
Calendar events are not created in isolation. They are generated automatically as a by-product of actions taken in other modules. When a contract is recorded with a start and end date, the calendar picks it up. When a compliance document is uploaded with a validity period, the expiry appears. When a QBR is scheduled in the performance module, it lands on the calendar with the relevant supplier contacts attached. This automatic synchronisation means the calendar is always current and always complete, without anyone needing to duplicate data entry across systems.
For organisations that use CalDAV-compatible calendar servers, bidirectional sync is available, allowing events created in the platform to appear on shared team calendars and vice versa. This is particularly useful for teams that manage supplier relationships alongside other operational responsibilities and need a single pane of glass for their entire schedule.
Related Features
Explore more of the platform
Take Control of Your Supplier Schedule
Never miss a renewal, deadline, or meeting again. Get the unified view you need to stay ahead.