Empower Your Suppliers
with
Self-Service
Give suppliers their own secure portal to upload documents, complete questionnaires, and track their compliance status. Reduce your admin burden by up to 80% while improving data quality.
Admin Reduction
Avg Upload Time
Support Tickets
A Dedicated Portal for Every Supplier
The Supplier Portal is a secure, public-facing interface where your suppliers can manage their own compliance. Instead of chasing suppliers for documents and information, they come to you.
Available at suppliers.mysupplierlist.app or white-labelled to your own domain
Suppliers can only access their own data - your internal systems remain secure
Portal Capabilities
Everything suppliers need in one secure location
Profile Management
Suppliers update their own contact details, addresses, and company information. Banking changes require approval workflow for security.
Document Upload
Drag-and-drop uploads for insurance certificates, Carbon Reduction Plans, policies, and compliance documents with automatic metadata capture.
Questionnaire Completion
Complete Bribery Act, Modern Slavery, GDPR, and other compliance packs. Save-as-draft with auto-save every 60 seconds.
Compliance Dashboard
At-a-glance view of compliance status, outstanding items, expiring documents, and pending questionnaires with clear deadlines.
Ticket Response
View and respond to tickets, add comments and attachments, and mark issues as resolved directly from the portal.
Performance Visibility
Optionally share performance ratings, scorecard summaries, and QBR action items so suppliers understand where they stand.
Enterprise-Grade Security
The Supplier Portal operates on completely separate authentication from your internal users. Suppliers can only access their own data within your tenant context - complete data isolation is guaranteed.
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Secure Authentication
Email + password with bcrypt hashing (cost factor 12+)
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Optional MFA
TOTP multi-factor authentication support
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Account Lockout
Automatic lockout after 5 failed login attempts
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Virus Scanning
All uploaded files scanned automatically
Two Portal User Roles
Full profile management, user administration, all portal features. Manages other users from their organisation.
Document upload, questionnaire completion, ticket response. Individual contributor access.
Streamlined Document Collection
No more chasing suppliers for certificates
How Document Upload Works
Select document type from list
Drag-and-drop or browse to upload
Enter metadata (dates, policy number)
Submit for review & approval
90, 60, and 30 days before document expiry with direct portal links
Insurance, CRPs, certifications, policies, training records, and more
Pending → Approved or Rejected with clear status visibility
Smart Questionnaire Completion
Make compliance easy for your suppliers
Conditional Logic
Questions appear dynamically based on previous answers. Suppliers with turnover under £36M won't see Modern Slavery Statement requirements. Data processors see GDPR questions non-processors skip.
Auto-Save Drafts
Progress is automatically saved every 60 seconds. Suppliers can return to complex questionnaires over multiple sessions without losing their work.
Guided Help Text
Each question includes contextual help explaining what's needed and why. Links to relevant guidance and regulations help suppliers provide accurate responses.
File Attachments
Upload supporting evidence directly alongside questionnaire responses. Policies, certificates, and audit reports can be attached to specific questions.
Works With Other Modules
The Supplier Portal integrates seamlessly with the full platform
Ready to Empower Your Suppliers?
See how the Supplier Portal can reduce your admin burden while improving compliance rates.